Policies

COVID-19 Course Cancellation

In order to ensure the health and safety of our community in this time of transition, CalArts Extended Studies has committed to offering high-quality online courses for the Summer 2021 term. It is our hope and goal to restore on-campus programming in 2022. Thank you for your support!

International Applicants

CalArts enrolls any successful applicant to our programs regardless of their immigration status. Ultimately, it is the individual's responsibility to make sure that they are maintaining status and have appropriate visa status for their activities.

Programs that are considered full-time academic non-degree programs at CalArts (i.e. for-credit Summer Residencies) will require an F-1 visa. International students are able to request an I-20, the F-1 visa eligibility form, to apply for an F-1 student visa. You will receive detailed instructions on how to request an I-20 once you are accepted into the program. A tourist visa or ESTA waiver is not a proper category for full-time academic programs in which students earn academic credits. If you have questions about the visitor visa, please contact you local U.S. consulate for guidance.

Other summer programs do not qualify for an F-1 visa. All Extended Studies summer programs at CalArts are rigorous academic programs that require full-time study and/or are up to 5 weeks long with or without credits, which typically do not qualify as an incidental study for a tourist visa or visa waiver category. Consular officials will be able to evaluate the primary purpose of your visit and whether the proposed study is permitted as incidental to your visa status.

Respectful Participation & Class Behavior

California Institute of the Arts (CalArts) is committed to maintaining a learning and working environment that is free from all forms of discrimination and conduct that can be considered harassing, coercive, or disruptive – including behavior in violation of our Prohibited Discrimination, Harassment and Sexual Misconduct Policy and the CalArts Prohibited Conduct Policy. CalArts policies apply to behaviors that occur on our online, on-campus, credit, non-credit, degree, or non-degree seeking programs.

Media Use Policy

The CalArts Office of Extended Studies and the Office of Communications are responsible for initiatives promoting CalArts and its educational and artistic programs. In the course of doing so, students’ name, photographic or video likeness, and artistic and/or creative work produced in connection with their participation in any Extended Studies program may be used for public relations and advertising purposes. Further, student work may be represented, reproduced, displayed, or performed for these purposes.

Creative Expression & Personal Responsibility

Extended Studies programming is designed for students with a level of maturity and personal ability to process and discuss provoking topics in a respectful and constructive way. Subject matter may include serious themes that, while audience-appropriate, are sometimes delicate in nature. All students should understand that participation in the program’s activities are entirely voluntary and requires participants to abide by applicable rules and standards of conduct.

Dropping a course or program

To drop a course, log into your student profile on the Student Portal and navigate to My Enrollment History. Select Request Drop for the course you wish to drop. 

Dropping a course prior to the drop deadline will delete the course from your student record. You may be eligible for a full or partial refund depending on when you request the drop (See Refund Policy below for Extended Studies Programs for more information).

On-campus programs 

1 week in length: 

By the end of the 1st day of class

2-4 weeks in length: 

By the end of the 2nd day of class

5+ weeks in length: 

By the end of Thursday of the 1st week of class

Online programs

1-6 weeks in length:

By the end of Thursday of the 1st week of class

7+ weeks in length: 

By the end of Thursday of the 1st week of class

Withdrawing from a course or program

After the drop deadline has passed, a request to leave the course is considered a withdrawal and will be marked on your transcript. To request a withdrawal you must submit written notice via email to extendedstudies@calarts.edu.

On-campus programs

1 week in length: 

Withdrawals accepted 2nd and 3rd day of class

2-4 weeks in length: 

Withdrawals accepted 3rd - 6th day of class

5+ weeks in length: 

Withdrawals accepted 2nd - 3rd week of class

Online programs

1-6 weeks in length: 

Withdrawals accepted 2nd - 3rd week of class

7+ weeks in length:

Withdrawals accepted 2nd - 5th week of class

Transferring from one course to another

You may request a transfer into another course providing: enrollment for both courses is still open, you meet the requirements or prerequisites for that course and there are seats available. If there is a difference in cost between the two courses, you may be required to pay the difference or may be eligible for a refund, depending when the request was made. Transfers are subject to staff approval.

Refund policy for Extended Studies programs

Refunds are honored if the course or program is dropped:

On-campus programs

Up to and including the 21st day before program start date:  100% refund
Up to and including the program drop deadline:  50% refund
After program drop deadline:  No refunds given

Online programs 1-6 weeks in length

Up to and including the 14th day before program start date:  100% refund
Up to and including the program drop deadline:  50% refund
After program drop deadline:  No refunds given

Online programs 7+ weeks in length

Up to and including the 3rd day before program start date:  100% refund
Up to and including the program drop deadline:  50% refund
After program drop deadline:  No refunds given

Please note:

  • Application fees and certain special request fees are non-refundable.
  • In the event that CalArts cancels a program before the start date enrolled participants will receive a 100% refund of tuition paid.
  • Policy violations by a student that lead to their early departure from a program result in a 0% refund.

Refund and cancellation policies for Summer Housing

  • Please refer to the Housing page for this year's deadlines and fees. 
  • Your request for housing will not be processed until you have submitted the Security Deposit, which is a payment to hold your spot in on-campus housing. It will be refunded to you (less any charges for damages incurred to your room or suite) at the end of your stay.
  • You may cancel a reservation by submitting written notice via email to residencelife@calarts.edu before the payment deadline. Cancellation requests received before this date will be refunded the housing fee only.
  • Cancellation requests received after the payment deadline will receive no refund.
  • If you are not admitted to a Summer program and you have already paid for housing, you will receive a full refund (both housing fee and security deposit).

Financial Aid

Financial Aid is not available for Extended Studies courses and programs. We currently do not offer scholarships at this time.

Installment plans

CalArts does not offer a payment plan for Extended Studies classes and programs, and all payments must be received by the Office of Accounting by the posted deadline. Students with an outstanding balance will be dropped from the class or program, and/or removed from housing.

Accommodations

Any qualified student with a medically verified disability is entitled by law to reasonable accommodations according to the Americans with Disabilities Act. Reasonable accommodations should be requested on a voluntary, self-identifying basis. Services are available after a student has presented certified, current documentation of the disability from an appropriate medical or educational specialist, and this documentation has been reviewed and accepted as complete. Any student requesting accommodations for any reason should direct their request to Kristen Acosta, Coordinator, Care and Well-Being (kacosta@calarts.edu), at least one month prior to the start of the program in which they are enrolled to allow necessary time to review requests and to implement accommodations. 

Auditing courses

Students are not permitted to audit courses at this time.

Transcripts

To purchase an official transcript, navigate to Need to Know and click on Special Requests from the drop-down menu. Select the delivery option you prefer, click Add to Cart and follow the instructions to fill out and submit the transcript request form and to make your payment. Please be advised that transcript requests are handled through the CalArts Office of the Registrar, and can take up to 5 business days to process. Final delivery time depends on the option you select.

Course Changes and Cancellations

Occasionally, situations arise in which CalArts might have to cancel class, limit class size, change times, substitute instructors, or make other changes to course offerings. Any necessary substitutions or changes will be made with the intent of maintaining or enhancing the original purpose and integrity of the offering. In the event that CalArts cancels a program, enrolled participants will receive a full refund of tuition paid. Application fees and certain special request fees are non-refundable.

Open Learning courses

For information on unenrolling from courses or Specializations/Programs offered through CalArts’ Open Learning initiative, or questions about refunds, visit the help pages on our partner platforms Coursera & Kadenze.

Privacy

Click here to view our privacy policy.